Establishing Hospital Quality Assurance
Programs
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A comprehensive definition of hospital quality assurance would
be as follows. The maximum achievable result for every patient, the prevention
of iatrogenic (physician-induced) complications and expert attention to the
patient and the family in a manner that is cost effective and well documented.
Traditionally, doctors have always enjoyed a great deal of
freedom in their practices. Till some time back, the techniques for monitoring
and assessing the quality of care they provided in the hospital were based on
internal peer reviews. But with the growth of consumer awareness movements,
public concern of health care priorities, governmental concerns about rocketing
healthcare costs, new hospital accreditation guidelines and financial
constraints of health institutions, hospital quality
assurance has become compulsory for hospitals to project the quality
of care, they provide.
Role Of Medical Staff In
Quality Improvement Programs
Physicians and hospital administrators now face the challenge of
setting up vigorous and comprehensive systems of quality monitoring. In
addition, they must also know how to avoid incidents that inhibit the
implementation of such quality systems. Evaluation is especially important to
detect and rectify - as early as possible - any negative result of
the introduction of new measures to cut down costs.
Implementation of quality enhancement program in a hospital does
not imply that a foreign authority specialized in hospital quality assurance
has been authorized to challenge the professional decisions of physicians or
administrators. It also does not signify the introduction of yet another bureaucratic
policy that would divert attention, time and energy from the most important
duty of caring for patients. In reality, quality monitoring simply refers to
the systematic documentation and analysis of specific activities in the health
care industry. In fact, the conformance of a hospital to quality standards is a
true reflection of the overall quality of care they provide.
In spite of good intentions of quality checking, there are
plenty of internal factors that impede the implementation of hospital
quality assurance policies. For instance, some clinical and administrative
personnel are still reluctant to summarize and document discussions held during
death reviews or medical rounds due to potential legal complications.
Obviously, if hospital quality management has to achieve its defined goals of
identifying and rectifying issues and improving the quality of care, the
personnel must feel comfortable with documenting evaluation activities.
The success of all hospital quality programs depend on the
interest and commitment of the administrators, physicians, nurses and
paramedical staff. A lack of interest is far more damaging than any technical
error in the evaluative process. Thus coordinators of hospital quality
assurance courses must select strategies that evoke interest and commitment and
does not burden the staff with activities they do not believe in.
Towards Effective
Implementation Of Quality Programs
The hospital administration must understand that quality
monitoring activities are an indispensable part of quality management goals.
Therefore adequate personnel and financial support must be provided to ensure
training of the medical staff in matters of quality guarantee. Ideally, quality
monitoring activities must be seen as routine exercises to be performed with
dedication and diligence and not as burdensome tasks that have to be carried
out since it has been made compulsory.
Hospital quality assurance activities extend beyond the usual
sources of information like medical charts or service records. With additional
sources – like resource allocation, rates of utilization and results of
consumer surveys that provide insight into the broader dimensions of medical
care, it is possible to enhance the value of these quality programs.
Valuable Guidelines For Quality
Assurance Checklists
·
Every company relies on quality assurance
checklist to effectively track, examine and verify all quality
enhancement programs before, during and after implementation. Such a checklist
is meant to provide business owners, project designers and other employees with
valuable guidance in determining and planning all quality monitoring activities
within the company. The checklist includes quality checking activities to be
implemented throughout the product lifecycle.
The basic objectives of quality checking programs include
providing the management with the necessary data that informs about the product
quality and verifying that the products conform to specified standards and
requirements. To fulfill these objectives and other quality standards of the
company,quality assurance checklist
primarily involves the following activities
o Periodic
review of the quality activities by the senior management
o Regular
review of the quality activities and products by independent quality
professionals
o Identifying,
documenting and controlling deviations in quality activities
Requirements For Checklist Documentation
Here are some of the important documents included in a checklist
and the vital documentation procedures that a company has to fulfill
o Quality
Manual – This document includes comprehensive details related to the quality
management system of an organization. It defines each procedure, process,
expectation and justification if there are exclusions for a procedure. It also
describes how the quality assurance checklist can help the organization monitor
its records and management reviews. Generally, the quality manual - that
can be either in a hard copy or soft copy form – provides a guarantee that
assurance of quality has been achieved.
o The
complete list of documented activities – This document helps define the
appropriate measures to create, implement, endorse and review the quality
processes included in the system.
o Records
regulation – The regulation or control of records in an organization is
necessary to establish that it satisfactorily conforms to the defined
procedures. Since it helps determine and confirm if the quality programs in QA
checklist are still effective, records regulation is an important aspect of the
checklist.
o Management
responsibilities – This record is a declaration of the company commitment to
quality as well as a reference to their role in implementing quality management
policies. It includes planning, communication - both external and
internal - and customer focus. It also describes the responsibility and
authority rules established by the management.
o Human
resources – This aspect of the checklist deals with the personnel who are
involved in the quality programs of the organization. It also establishes the
qualifications required by the personnel to be able to ensure the competence
specified in QA checklist . This section of the checklist also details the
necessary education, skills, training and work experience required of each employee
in order to efficiently carry out quality improvement tasks.
o Product
realization – This is another significant component of the checklist that
details the processes involved in manufacturing a product. Since product
realization must fulfill the criteria included in the quality manual, it is a
very useful guideline during the design and manufacturing process. If any
deviations are found, the product will be classified as non-compliant.
o Measuring
the outcome – In this part of the checklist, the organization offers evidence
of performance in QA checklist activities - including how they assess,
analyze, amend and advance their quality processes. This analysis of the actual
outcome also shows how much the company conforms to the quality management system.
This document must be able to provide proof of compliance in an easy-to-follow
format such as statistical data.
Are Quality Control and Quality
Assurance The Same
·
Most people use the two terms quality control
and quality assurance synonymously to refer to the same
concept. While on the face of it, it sounds okay but in effect, this is an
incorrect tendency that points at an inadequate understanding of quality
management systems and processes.
Here is the explanation of the two quality processes, their
differences and the importance of understanding these differences.
All About Quality Control
Definition
Quality control is a failure detection system that uses a
testing technique to identify errors or flaws in products and tests the end
products at specified intervals.
The main issue of using this system is that if the products are
not subject to tests at regular intervals, the cost of tests will outweigh the
benefits to the company.
Processes
Quality control and assurance feature entirely different
tasks. The processes of quality control involve calibration, sampling and
documenting reviews.
Who Does The Job
Quality control tasks are usually carried out by experts who are
directly involved with the design, research or manufacture of a product. A
quality monitoring professional just has to report to his department – no
further.
Functions Of Quality Control
Software
With a web-based system, quality control software helps automate
all electronic tests and checks. Such checks include automatic distribution of
training exams, customer complaint documentation and record keeping of
documents or electronic forms related to QC and QA processes.
All About Assurance of Quality
Definition
Assurance of quality is a failure prevention system that
predicts almost everything about product safety, quality standards and legality
that could possibly go wrong and then takes steps to control and prevent flawed
products or services from reaching the advanced stages of the supply chain.
Processes
Quality guarantee processes involve implementing real-time
quality checks in every department of the company like designing, research,
manufacturing and marketing.
Who Does The Job
Unlike quality control tests, assurance of quality tests are
conducted by third party quality monitoring companies or corporate
administrators. This is a major difference between quality control and quality
assurance .
Functions Of Quality Check Software
Quality software offers tracking and analytics features. The
most important requirement of quality monitoring software is the flexibility to
be customized according to the specific needs of the client.
Distinguishing Quality Control From
Assurance
It is very necessary to treat quality control activities as
different from the tasks of assurance of quality due to the following reasons
o A product that is
subject to regular quality control checks will not be entirely successful if
the assurance processes that monitor the tests are not efficient.
o Another important
fact is that QC and QA tasks must not be assigned to the same person. Since the
activities of quality monitoring maintains a smooth progress of quality control
functions, delegating these two jobs to one person will result in a conflict of
interest.
o It is often found
that while some companies concentrate more on quality control, others focus
mainly on assurance of quality. For efficient running and quality products,
both these processes must be subject to proper evaluation and management.
To ensure a solid foundation for a well-managed and regulated
company, it is essential to understand why it is important to implement quality
control and quality assurance activities and how these activities can be successfully
accomplished.
Quality Assurance Consulting To Enhance
Systems
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Based on the needs of an organization, quality control
consulting firms analyze and estimate the existing quality system before
offering recommendations or guidance to implement a streamlined quality
monitoring system. This ensures a better position in the marketplace for the
organization that is able to adopt operational enhancement strategies to foster
competitiveness and guarantee long-term success.
Regardless of the size of an organization, quality improvement
systems are able to offer the resources and support to achieve and maintain
nationally accepted codes of practice. These quality improvement resources are
designed to boost customer satisfaction while creating an environment that
optimizes operational performance. Quality monitoring strategies and practices
are founded on the principles of real-time quality assurance
consulting , total quality management and Lean Enterprise.
Quality Programs To Enhance
Operational Efficiency
With the exponential increase in market competitiveness in the
last decade, there has been an ever-increasing demand for operational
excellence. That means, the modern economy cannot afford to bear additional
operational costs due to lack of planning or inefficient practices. This is
where the significance of quality improvement programs comes in.
Quality enhancement programs use engineering analysis, customer
loyalty strategies and principles of Lean enterprise and Total Quality
Management to effectively strengthen the quality practices of small and medium
enterprises. No wonder more and more organizations are turning to quality
control consulting companies after realizing how quality consultants can help
them attain outstanding benefits in overall performance. Numerous organizations
in local government, financial services, healthcare, education, real estate and
construction are now eager to implement these strategies to streamline their
entire operations and satisfy customer expectations.
Functions Of Quality Consultants
Some of the major tasks undertaken by quality consultants are as
follows
o Quality
professionals aid in the implementation and execution of nationally recognized
standards of quality.
o Quality experts
are specialized in establishing a systematic approach towards investigating and
identifying the root cause analysis and then effectively acting on the results
to properly manage the corrective action system of the organization.
o Quality control
consulting companies aid in evaluating the degree of compliance between the
established quality standards and the current quality improvement system of the
organization.
o Quality checking
professionals are skilled in creating the right audit plan for an organization
and then performing pre-certification audits or internal audits either of
specific processes or of the entire quality system.
o In addition to
undertaking internal audits, quality monitoring experts also offer guidance to
address improvement issues identified by a third-party company, a regulatory
agency or a customer.
o Quality checking
professionals provide valuable assistance in developing documents that are
compliant with the particular quality control system.
o Quality consulting
experts also evaluate if the quality control policies and procedures of an
organization are being implemented in the right manner.
o Quality management
specialists offer documentation services to simplify the process of collecting,
developing and composing policies and procedures that adhere to established
standards of quality management.
o Quality experts
evaluate records and establish a quality process to monitor if the quality
management system is functioning as effectively and efficiently as it should
be.
o Another beneficial
service is correction of documents that do not conform to quality standards.
Quality professionals aid in restructuring documents so that they meet
recognized standards of quality.
o Quality control
consulting services may also include support of audit registration. This is a
crucial step that ensures that the company stands a good chance of receiving
quality certification.
Quality
Control vs Quality Assurance – The Difference Between Them
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Many people including some quality
professionals do not know what quality control
vs quality assurance is.
Both these terms are often used interchangeably. However, both terms are
different in meaning as well as purpose.
Approach
Quality
guarantee or assurance is based on process approach. Quality monitoring and its
assurance ensure that the processes and systems are developed and adhered in
such a way that the deliverables are of good quality. This process is meant to
produce defect-free goods or services which means being right the first time
with no or minimum rework. Quality control is product-based approach. It checks
whether the deliverables satisfy the quality requirements as well as the
specifications of the customers or not. Depending upon the results, suitable
corrective action is taken by quality control personals.
Sequence
One
of the major points of quality control vs. QA is that assurance of quality is
done before starting a project whereas the quality control begins once the
product has been manufactured. During assurance of quality or monitoring
process, the requirements of the customers are defined. Based on those
requirements, the processes and systems are established and documented. All
this is done to ensure that the requirements of the customers are met
stringently. After manufacturing the product, the quality control process
begins. Based on the customer requirements and standards developed during the
quality guarantee process, the quality control personal check whether the
manufactured product meets all those requirements or not. So, assurance of
quality is a proactive or preventive process to avoid defects whereas quality
control is a corrective process to identify the defects in order to correct
them.
Activities
Most
activities falling under the purview of quality guarantee or its assurance are
performed by managers, customers, and third party auditors. These activities
include process documentation, establishing standards, developing checklists,
conducting internal audits, conducting external audits, failure mode effect
analysis and training. Engineers, inspectors, and supervisors on the shop floor
perform quality control activities. Their activities include performing and
receiving inspection, final inspection, in-process inspection etc.
Interdependence
Both,
quality control and assurance of quality are largely interdependent. The
quality guarantee department relies mostly on the feedback provided by the
quality control department. For example, if there are recurrent problem with
the quality of the products, then the quality control department provides
feedback to the quality monitoring and assurance personnel that there is a
problem in the process or system that is causing product quality problems. Then
the assurance of quality department determines the root cause of the problem
and then brings changes to the process to ensure that there are no quality
issues in future. Similarly, the quality control department follows the
guidelines and standards established by assurance of quality department to
check whether deliverables meet the quality requirements or not. Hence, both
these departments are essential to maintain good quality of the deliverables.
Although
both quality control and quality guarantee are different processes, but because
of their strong interdependence, it becomes difficult to pin point the
differences between the two. In fact, there is a very thin line that separates
the two functions. Moreover in some organizations, one department performs the
functions of both. All this leads to confusion between quality control vs
quality assurance .
Key Aspects of Quality Assurance Quality
Control
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Today, quality assurance quality control is a proven management
concept that is intended to enhance organizational functions - like
design, finance, engineering, production, marketing and customer service -
to fulfill organizational objectives and customer expectations. Quality
programs consider a company as an integrated collection of processes.
Therefore, quality-monitoring programs maintain that companies must
continuously endeavor to improve these processes by enhancing the knowledge and
experience factors of its employees.
Quality checking activities have a simple objective - to
consistently do things right, the first time. Although these activities were
originally limited to manufacturing processes, more and more companies in
various industries are now recognizing the significance of quality assurance quality control as an effective management tool equally applicable in public
sector and service organizations. Different industries continue to create their
own versions of quality programs from a common concept.
Important Activities
To successfully implement quality systems in an organization, it
is crucial to focus on 8 key aspects. These are integrity, ethics, training,
trust, leadership, teamwork, communication and recognition. All these aspects
must be practiced by all personnel in departments like R&D, engineering,
manufacturing, HR, sales, marketing and purchasing.
Quality systems constitute the foundation for many activities in
an organization. Some of these activities include
o 100 percent
commitment from all the employees, including the senior management
o Adopting measures
to reduce product and service costs
o Ensuring reduction
in development cycle time
o Empowering
just-in-time improvement teams
o Integration of
strategic planning
o Ensuring focus on
improvement plans and vital processes
o Meeting challenges
of benchmarking and defined goals
o Involving and
empowering staff in the quality programs
o Streamlining the
smooth functioning of quality systems
o Confirming
ownership of line management
o Recognizing and
celebrating achievement of quality-related goals
Advancing By Minimizing Errors
The basic objective of quality assurance quality control is to
ensure continuous enhancement of all processes in an organization from
top-level decision-making and strategic planning to accurate execution of work
on the shop floor. By avoiding mistakes and defects, quality monitoring
continues to improve employees, processes, technology and capabilities.
The central idea in quality improvement is that although people
make mistakes, most of these errors actually stem from faulty processes or
systems. Once such flawed systems are identified, the occurrence of errors can
be reduced or even eliminated through preventive measures that include
o Preventing errors
from occurring through mistake-proofing
o Preventing a
flawed product from passing down the quality assurance quality control chain
through inspections at various levels
o Stopping the
production process until the defect is identified and corrected
Significance of Current Reality
The current reality of an organization relates to the history,
current position, new quality processes, employee skill level and overall
proceedings within the organization. In case the current reality does not seem
favorable, the implementation of quality monitoring processes must be delayed
until the situation changes into one in which quality processes are likely to
succeed.
If a company has a track record of impressive responsiveness to
quality enhancement policies, it is a good candidate for quality control
policies. Such a company that is able to change its operations according to
changing needs obviously responds better to quality measures and thus reaps
higher profits.
